5 PILOT SPOTS OPEN · SARAH IS ON A CALL RIGHT NOW
Hear Sarah Now
FOR AUSSIE BOUTIQUE GYM OWNERS

Your No-Show Rate Is A Tax On Bad Follow-Up.

Sarah Doesn't Forget. Sarah Doesn't Sleep. Sarah Doesn't Miss A Confirmation Call.

Sarah · Calls every lead. Books every trial. Confirms every booking.

Hear Sarah Now Book A Strategy Call
Live demo · Sarah calls you in 30 seconds · No spam · No pitch

Where The Money Actually Leaks.

30 leads came into your CRM last month. You — or your front desk — called 8 of them, 2-4 hours later. 4 booked a trial. 1 actually showed up. That one became a member.

The other 29 didn't fail because your gym is bad, your offer is weak, or your trial was off. They failed because nobody called them in time, and nobody followed up enough.

It doesn't matter how good your marketing is — Meta, Google, flyers, letterbox drops, signage, sponsorships — if nobody calls the leads fast enough, 70% of every dollar you spent to generate them is wasted.

This isn't an offer problem. It isn't a marketing problem. It's a follow-up problem — and it has a measurable cost called your no-show rate.

8×
The 5-Minute Rule
Leads called in 5 min convert at 8× the rate of leads called at 30 min
(InsideSales 2007/2021)
5+
Touchpoints To Win
5+ touches → 58% conversion. 1-2 touches → 19%. Persistence beats first contact alone
(industry data)
70%
Marketing Spend Wasted
Channel doesn't matter. Whatever you paid to generate the lead is wasted if no one calls them in time.

Sarah Does The Job Nobody Has Time To Do.

She's not replacing your front desk. She's doing the work that isn't getting done at all today — calling every Mindbody form, Glofox lead, Meta lead form and walk-in tour request within 60 seconds, then following up persistently until they show up.

1
Lead arrives — Mindbody · Glofox · GymMaster · Meta lead form · website form · walk-in tour
2
Sarah calls in 60 seconds — Australian voice · qualifies · books trial straight into your calendar
3
She SMSes you the lead the second the trial is locked: "Sarah Murphy booked Tuesday 6am — wants to lose 8kg before her wedding."
4
Day-before reminder. Hour-of confirmation call. Sarah doesn't miss a confirmation call.
5
If they no-show, Sarah re-engages — calls within 24 hours, books a second-chance trial, follows up via SMS until they're back in.
6
Persistent follow-up sequence on cold opt-ins — 5+ touches. The exact pattern that doubles conversion. (Email · SMS · call · SMS · call.)
Integrates with
Mindbody · Glofox · GymMaster · Trainerize · Walla · Meta Lead Forms · website forms · Calendly · Google Calendar (and most other gym software via webhook)

The Math, Without Marketing Fluff.

Industry data from Wodify's 2024 benchmark report (5,000 fitness businesses, 360,000 leads):

Industry-average lead-to-member conversion: 45%. Top-decile boutique studios hit 60%+. The difference isn't your offer or your trainers. It's response speed and follow-up persistence.

30 leads/month × 45% (industry-average) = 13.5 members.
Same 30 leads × 60% (top-decile via 60-sec response + persistent follow-up) = 18 members.

That's +4.5 members/month. At $200/mo × 6-month average retention = $5,400 in extra LTV every month from the same lead volume — without spending another dollar on marketing.

See Sarah In Action Right Now.

Drop your number as if you were a lead. Sarah rings your mobile in 30-60 seconds. Have a real conversation. See how she qualifies, handles objections, books a trial.

1
Submit your details15 seconds.
2
Answer your phoneSarah rings almost instantly.
3
Book a strategy callIf you like what you hear — book a 15-min call to see what we'd do for your gym.

Not ready for a demo call?

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Trigger Your Live Demo

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Sarah is calling you now.

Pick up — she'll ring within 30-60 seconds. After the call, you'll get an SMS with a strategy-call booking link.

FAQ

How is this different from Sophiie or Smith.ai?
Sophiie and Smith.ai answer your inbound calls — receptionist replacement. Helloreception is the opposite: Sarah calls OUTBOUND — every Mindbody form, Glofox lead, Meta lead form, walk-in tour request gets a call within 60 seconds, plus persistent follow-up and trial confirmation. Different category. Boutique gyms get 5-10 inbound calls/day max. The real revenue is in the leads sitting uncalled in your CRM.
What about the Do Not Call Register?
Sarah only calls leads that gave you their number — Mindbody form, Meta lead, walk-in, web form. Consented contact. Fully compliant with AU DNCR and ACMA. We do NOT pitch cold-list calling — that's a different product and a legal minefield we won't go near.
Will Sarah sound like a robot?
Built on Retell's 2026 voice model with an Australian voice. Try the live demo above — your phone rings in 30 seconds. You hear it yourself before you decide. If she sounds robotic to you, hang up and walk away. If she sounds like an employee, book the strategy call.
What if a lead asks something Sarah can't answer?
She escalates. Says "let me get one of our coaches to call you back about that" and texts you the question with the lead's number. You call back when convenient — but you're calling a warm, qualified, expecting-your-call lead, not a cold one.
What does it cost?
Pricing is set on the strategy call once we look at your lead volume, software stack, and trial-to-paid baseline. We tell you straight up if Sarah is right for your gym. If she's not a fit, you walk away with a clear picture of what is.
How fast does it go live?
Pilot phase — 3-7 days for first onboarding while we configure Sarah's scripts to your gym's pricing, programmes, hours, and integrations. Once your snapshot is built, future locations and customers go live faster.
Can I cancel?
Any time. No contract. No notice. Email and it stops that day.
What's the catch?
5 boutique gyms per month into pilot. We hand-configure Sarah's scripts to each gym, so we cap intake. You're either in this month's cohort or the next.
P.S. Every day you sit on this is roughly $80-$160 in extra LTV walking out the door from leads no one called fast enough. Sarah doesn't sit on it. Hear her call you now.